Communications





At a recent client brainstorming meeting about brand journalism and how we could better tell the story of the organization, there was a senior staff member that was clearly not engaged in the process. For the purpose of this blog post, we’ll call her VP Skeptical. She sat back with her arms folded, checked her BlackBerry every minute or so, and in pure Survivor Tribal Council fashion – rolled her eyes when someone else said something that she didn’t agree with. Yet VP Skeptical didn’t speak up. So I asked her what she felt was the best story they could tell. Her response was interesting. She said (with a little bit of sarcasm in her voice): “I just don’t see the value in any of this. Why can’t we just buy an ad?”



That was an interesting comment and one I felt we had to address. As communicators, we often see the value and rationale for telling an organization’s story through a range of approaches such as media relations, videos, articles, etc. Not everyone’s brain works that way and it’s important to engage in discussion around this.



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There are times when good is good enough. This may sound odd coming from a small agency that prides itself on exceeding expectations and delivering excellence every single time. It might even sound a little hypocritical. I think it’s realistic and smart business.

There are times when the excellence comes in the moving forward component – in joining the conversation, in engaging with stakeholders, in reaching out and opening the door for discussion. Over the years, I have seen several client organizations get stuck – and I mean stuck – in rewriting speeches, articles or entire websites over and over again because they weren’t perfect. I have seen communications teams fracture over this type of approach. And it doesn’t mean the work wasn’t good or that it wouldn’t have been effective.

This type of dysfunction is more about the organization than about the work. Sometimes it’s a weird form of passive aggressive behavior. Other times it’s because someone (or several people) are paralyzed by the fear of moving forward and making a mistake. I can tell you that in many situations, the mistake is in doing nothing.

It is easy to hide behind perfection, the lawyers, or to create a committee that can’t agree and so nothing moves forward. When that happens, it isn’t about the communications strategy or initiatives, it is a much bigger issue that needs to be addressed. It’s about leadership and teamwork.

Check out the great piece on Ragan.com entitled: 6 lame excuses for not communicating for more on this topic.

How does your organization behave? Are you good enough?

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One of the most powerful tools that we have used to help educate and engage stakeholders is an article. We often write articles for our clients – about their organization, about successes and challenges (and how they overcome the challenges to achieve success), and even about new products and services. We distribute the piece to traditional and online media for use – free of charge. We use it on the organization’s website, in industry association or other relevant newsletters, and we often share links to the article with a range of stakeholders. We’ve had great success in this area.



One of our key assets is that we have several people on our crew that come from the journalism world. Another is that we write the articles in an editorial style. It is researched, balanced and well written.



As simple as it sounds, there are times when we have to explain why we take an editorial approach and why it matters. When organizations are used to using marketing or sales copy, it can be a challenge for them to embrace a more balanced, authentic way of telling their story. They just aren’t used to it. For some organizations it is a culture shift.



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Whether it’s a speech, a news release, a white paper, an article for your website or to send to media, a video news release, a video series or any other communications vehicle – it is all about the story. It is one of the opportunities and one of the challenges of public relations. An organization needs to really dig deep and build a credible story to interest stakeholders.



To help determine your story’s news value, ask yourself the questions below.



Is the story timely and relevant? It’s surprising how many things are put forward as great ideas and when we dig a little deeper, we realize that it’s not timely. With few exceptions, there is a time element attached that makes the story “old” before you realize it.



Does the story have significance to a trend, a cultural standard or shift? What does the story mean in the bigger context of your organization, industry or the world? Does it show a shift in how things are done? Is it a part of a growing trend or does it buck a trend that most people are starting to see as a standard?



Who will care about this story? We have had clients with “news” that makes their team jump and down with excitement, but outside of their organization, it means nothing. Understand that what might be of interest within your industry, may have no value to the larger business community. It’s still may be worth telling a story to a specific audience, but it’s important to know who that audience is.



What is the best way to tell this story? This is all relevant to the specific story and the audience you want to connect with. Sometimes video is the right medium, other times, an editorial style article or a white paper provides a more relevant way to share the information. Deciding how to tell your story first starts with finding out what stakeholder group you want to tell it to, then identifying how this specific group likes to receive information, and then determining the best way to tell the story. All of these elements have to come together and create a compelling “package” for the story. If you create a video for a demographic that doesn’t watch video, you likely won’t get many viewers. However, it may be that you have multiple stakeholder groups and need to tell the story through several mediums – a video, an article and a Q&A with experts.



How can you expand and extend the reach of this story? It may be as straightforward as telling the story through different mediums. It can also be telling the story from different angles through those mediums – the technical aspect, the human resources aspect, the collaboration and teamwork, or the business outcomes. Once you have defined the story and the primary audience and mediums(s), take another good look and search for additional opportunities. Is there a complementary approach that would let you create something that can be shared with your board of directors, with government, or used in sales meetings or speaking engagements?

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