Public Relations

strategyAt AHA, we have just completed and submitted a strategic communications plan for a start-up organization client. It was clear that this client has many opportunities to use marketing communication and PR to raise awareness of their service and engage their target market and stakeholder groups. However, it’s a small organization and they are in start-up mode. Their ability to implement had to be seriously taken into consideration in the development of the plan.

This is something that we are aware of with every client – from large global corporations to local companies to government agencies and everyone in between. We have worked with some companies that have large budgets and we have worked with those that are financially challenged. No matter who (or how big) the client organization is, it is crucial to ask: What are their resourcing (human and financial) limitations?

Developing plans with clients is one of our favourite things to do and we’re really good at it. And, I have to admit, there are days when I wish that the magical client, with an unlimited budget and who is ready to take calculated risks, would appear and we could see every great idea that could be brought to life. I am starting to think that client is a bit like the myth of the unicorn, Bigfoot or desserts that don’t make you gain weight. They are nice to dream about, but they really don’t exist.

One of the interesting and exciting challenges that we, as communicators, face is how we can create a great plan that generates measureable results and can be implemented within the budget. Everyone who knows me gets that I love a good challenge and, as a PR agency, we have become really good at digging in and developing effective plans that work within identified resources.

Getting a client to talk about the barriers they face during the plan development stage can be difficult – but it’s important. Does the client have the right people in the right roles with the right skill set or do they need to budget for a contractor or consultant? Is the client capable of doing what needs to be done, in house, to meet the deadlines? If not, something needs to be adjusted to accommodate these issues.

Start-ups are often focused on big ideas; there is excitement and energy and inspiration in the room. Sometimes, they look at what others in their field have done and they want to emulate their initiatives, and that’s not always the best approach. Even taking a best practices approach, it’s important to understand what resources it took to achieve those outcomes and if they authentically fit with your stakeholder group, objectives and goals.

We always provide a measurement component in plans. When presenting the draft plan to the client, that is where I start – measurement and its importance. How the elements in the plan will be measured – including the return-on-investment – always leads back to budget. Putting it all into context is important before you can showcase the tools, tactics and technologies that will be implemented.

It’s much easier to develop an exciting plan when you don’t bring resourcing into it. A blue-sky plan is fun to write; there’s nothing holding you back. A realistic plan takes a lot more research and effort, which is why it works when it is implemented. There are no surprises or detours that take the client away from their strategic road map – they just keep moving forward, measuring the return-on-investment and experiencing success.

Most blue-sky plans don’t get implemented because the resources necessary aren’t available. They are just nice stories on pretty paper.

What would you rather have?

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photoI left the house very early this morning and I forgot my cell phone and my Internet hotspot. Forgetting both has never happened to me before and I have to admit it threw me into a mini anxiety attack when I realized it. Holy doodle – I have an incredibly important (and exciting) conference call with a client this morning. I have things to do and deadlines to meet. Facebook status updates to make and tweets to Twitter. What will I do without my iPhone – the center of my very existence (and what I use to tell time!)?

Then I realized that I had my laptop. I had my iPad. There are many coffee shops in Vancouver that I can access and use Skype to make my call and get my e-mail. It’s not quite as convenient as the portable and uber-connected office I have set up in my Jeep, but it will do.

We live in a wired world, whether you have embraced all the technology and this new culture or not. There is always a way to connect and communicate. And that means this is what your stakeholders are doing 24/7. They might not be as “wired in” as I am, but many are – and they are out there having public conversations about topics that are relevant to your brand, your products and services, and your organization. How are you participating or contributing to those discussions? Do you know where they are happening? Do you know how often? Do you know who the leaders and influencers are in your stakeholder groups? Have you transparently and authentically joined the conversation?

At the very least, you need to know what is being discussed. These are public conversations – you aren’t eavesdropping and you aren’t violating anyone’s privacy. These are mini focus groups that provide insight into your stakeholders’ perspectives, needs and expectations. It is hugely valuable information and it is sitting right there – out in the open for you.

We often do environmental scans on current stakeholder perceptions, via social media, for clients. We also do scans of media coverage, journalist social media content and comments, and provide a report on what is being said, by whom. We provide an analysis of the perception and information on whether there has been a shift in that perception over a specific time period. It also enables us to identify potential or emerging issues before they become something bigger. For many clients who have this done, it helps to inform how they can more fully engage and participate with their stakeholder groups.

Being disconnected today reminded me how important it is for you to be connected. It’s funny how it works like that.

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800px-Carnival_SplendorThere is a direct link between generating results for your organization – whatever that means to you (sales, engagement, response, behaviour change, perception change etc.) – and living your brand promise.

I had an interesting experience over the weekend that so clearly showed the importance of customer service and how it supports PR and the brand promise, that I want to tell you about it. We are cruisers. While we might not meet the stereotype of a cruiser, we have taken quite a few cruises – in the Mediterranean, to Mexico, in the Caribbean.

Now, it’s pretty clear that the cruise industry has been challenged over recent years – the Costa Concordia tragedy, several ships having issues out at sea, dealing with norovirus, and other serious challenges. The industry is in desperate need of some good PR. Even as I wrote this blog post, there was more negative news coverage of the cruise industry.

This past weekend, I got a call from Chris, our “personal cruise consultant” from Carnival Cruise Lines – a cruise line we have sailed with in the past (the last time was probably five years ago). It was at the end of the day on Friday and I was a little bored, so I took the call. Chris was knowledgeable, engaging and professional and he came across as a nice guy who authentically wanted to help us find a cruise vacation that we would enjoy – at a good price. And his enthusiasm was contagious. I ended up talking to him for 15 minutes or so and he gave me some good options for a Caribbean cruise. We had no plans for any cruise at this point, but he engaged me – and he had some great promotional offers for us as past cruisers. By the time I hung up the phone, I was thinking about taking one of the cruises he had offered.

On the flip side of that, we have also cruised with Norwegian Cruise Lines and several other cruise lines (some five star, some budget, some in the middle). We book ships based on the ports they visit – so we have hopped around a bit between cruise lines.

I am planning a bucket list trip of the British Isles and likely Ireland and Scotland, for my dad and his wife. Once cruising was in my mind, I wondered if maybe Norwegian had some love for me, so I called them. In trying to find the right person to speak to, I was put on hold for 45 minutes. (I have to say, the first person who took the call was very good and tried to help.) I finally gave up. An hour later, I got a call from someone at Norwegian who said they had seen that I was on their website and they asked what could they do to help get me on that cruise I was looking at. They didn’t mention that I had called and had been put into “on hold hell” – with Norwegian audio ads cycling over and over – just that I was on their website. I explained my issue and the person did the surface “I am so sorry for your inconvenience” but they still couldn’t help me access whether I would qualify for the specific promotions I was asking about. It was not their department.

By now, we had received an e-mail from Chris at Carnival outlining what we would receive through the promotion, a link to the ship’s layout and some additional information on the cruise. A nice touch, especially on a cold, gloomy winter day in January when the thought of sun, surf and sand was quite appealing. It tipped us into deciding to take the Carnival cruise.

We booked with Carnival and it was because of the exceptional customer service and follow up by Chris. I know he is there to sell me a cruise, but he made it fun and easy and he hit all of the right notes with me (five amazing ports in a seven-day cruise). It helped that he had some nice promotions to offer. Good for Carnival for giving him the tools he needs to do his job well. I now have a sense of loyalty to him – and Carnival – because he made me feel like we were important past guests and he wanted to do whatever he could to bring us back to the Carnival family.

As for Norwegian, I called them again on Monday because I wanted to know how long it would really take to get someone to talk to me about the British Isles cruise (Carnival doesn’t have a British Isles itinerary). I finally got to the right person at the promotions desk and they told me that since it had been 18 months since I had taken a cruise with them, I was not eligible for any of the specific promotions I was asking about. My slate, so to speak, had been wiped clean. Interesting – it had been much longer than 18 months since I had been on a Carnival cruise, but they wanted me back and were offering some pretty sweet incentives to interest me in returning!

I thanked the person and hung up the phone a little surprised and disappointed. Clearly, Norwegian isn’t trying to woo me back as a past cruiser. Then – two hours later, I got a call AGAIN from another Norwegian “personal cruise representative” trying to get me on a cruise! I explained that I had already talked to someone and I got the “I am so sorry ma’am” talk and then the “that’s a different department” excuse. Not once did Chris from Carnival try to put me off to another department – so good on Carnival for giving their team the ability to be what I need from a cruise specialist. On Tuesday, Norwegian called again – another different “personal cruise representative” wanted to talk to me about my cruise interests. Obviously, no one at Norwegian puts any notes on a person’s file so that they will know who has called or what the feedback has been.

Carnival will need to keep up with delivering on their brand promise on the cruise – and I am interested to see what they will do in this area. However, I can say that in my experience this weekend with my interaction with Carnival, they walked the talk. All of the advertising, marketing or PR in the world won’t work unless the person who your customer, client or stakeholder connects with delivers on your brand promise. Every interaction – from what the president of the organization does when he or she is in line for their daily coffee, to how the customer feels they are being treated through the sales process, to the actual experience you have with what you have purchased or contracted for, has to reflect the brand promise. Chris from Carnival completely delivered on their brand promise – he made it fun, he made it easy, and by living the brand promise, he got us to book a cruise that wasn’t even in our minds before he called. He got results. He re-engaged us with the Carnival brand and he earned my loyalty.

I am now telling people that I think Carnival gets it right – without having been on a ship in about five years; I have re-engaged with their brand and have become an ambassador for them. In fact, I have put it out to several of my friends that they should come on this cruise with us. It’s that straightforward – if your employees bring your brand promise to life with each interaction with a customer or client, you get results.

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AHA works with clients in a range of sectors – consumer goods, technology, post-secondary education, health care, fitness, law and the judiciary, fashion, not-for-profit, insurance and, of course, travel. We provide a range of services for our clients including promotional public relations, community relations (including social media), strategic communications planning, writing and editing services, messaging and positioning, crisis and communication planning, and issues communication management.

We have extensive travel PR experience and a strong skill set in this area. Our clients range from tourism boards to hotels to airlines to tour operators and local activities. We have spent a decade building positive relationships with traditional and online journalists, bloggers and editorial content creators. AHA works in the world of travel because we love it, we’re really good at it, and we continue to grow and evolve our skill set in this ever-changing world.

Recently, we decided to put a little more focus on travel PR. Believe me, that doesn’t mean that our non-travel clients will get any less attention. Each one of our clients knows how important they are to us – and how dedicated we are to providing world-class client service and generating exceptional results. What it does mean is that we are going to get a little more proactive in the area of travel business development. We’re a little spoiled here. We have been incredibly fortunate that colleagues, clients, former clients and professional acquaintances recommend us and refer new clients to us – and that has kept us pretty busy. However, we have a kick-ass crew across the country and it’s time to reach out and connect with some great potential clients.

As a part of the launch of our increased focus in the area of travel, we worked the fabulously talented, incredibly professional, and delightful to work with Tanya Gadsby of Drawing Out Ideas to produce a short graphic recording video that highlights the benefits of working with AHA for your travel PR. We hope you like it!

 

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Our summer intern, Christian Varty, took on the job of delivering a random act of kindness for September (although he delivered it in August since he headed back to school a few days ago). His random act of kindness report is below. – Ruth

 

popcornOne of the benefits of doing good things is how it can inspire others and create more good things. This is what happened to me when I said I would deliver an AHA Random Act of Kindness.

Every year, our local Marketplace IGA hosts a family outdoor movie event. They project a movie and have snacks for sale. This year, the movie had to be postponed due to dodgy weather. This meant that in the back room of the store, we had giant 10lb bags of popcorn. I was asked if I wanted to buy one of these bags for $10. Of course I said yes – who wouldn’t want that much popcorn? It wasn’t until later on that I got the idea of buying more popcorn, bagging it and giving it away to people passing by.

I asked the store owner if I would be able to do this – paying for the popcorn with the money provided by AHA. Not only did he let me set up a table in front of the store to give away the popcorn, but he also said that we could have it for free instead of paying for it.

This meant that I was able to deliver on my AHA Random Act of Kindness and I was also able to donate the money I would have used to pay for the popcorn to Kid Sport. Double good deed!

I arrived at around 9:30 a.m. and set up a folding table outside. My friend (who gladly accepted my request to join me) and I slapped on our black latex gloves and started packing bags of popcorn. Of course, we picked the windiest day of the week to do this – and our popcorn bags kept falling over and blowing around so that we had to chase them! Eventually, we got the idea of putting the bags into a box to avoid the wind.

It was slow at first; our “FREE Popcorn” sign didn’t draw too much attention. Finally, people came over, asking what we were doing and why. We tried to explain it as best we could, but some people just didn’t understand our mission. Many people wanted to give us money, which we refused. We stayed all day – until 4 o’clock – and shared around 20lbs of popcorn with people. It was a great day!

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