Posted by Ruth Atherley of AHA Creative Strategies on August 09th, 2016
The AHA team has earned a strong reputation for strategic communications surrounding sensitive subject matter. Quite often, this means working with a client during an issue or crisis – but not always. Many organizations deal with sensitive subject matter on a daily basis and taking a “typical” issue or crisis communication approach isn’t necessarily the right way to go when this is the case. The widespread use of social media and a 24/7 news cycle has made this more complex – and often complicated. Understanding this is only the start of being effective and in ensuring that stakeholder groups (including advocacy groups, critics, media, the public, sometimes government, and others) feel that they are being kept informed in an authentic and transparent manner.
The thing is, when sensitive subject matter is involved, so are emotions. And, quite often, it can be easy to forget that. Understanding that stakeholders may react with anger, frustration or distrust should always be front and centre when developing positioning and messages. Taking a moment to put yourself in the shoes of a person who is highly critical or mistrustful or who has felt disenfranchised or ignored is crucial. And it’s not easy to do this when there are deadlines, budgets and demands placed on the organization’s staff.
When working with sensitive subject matter on a daily basis, often staff will use humour or perhaps remove themselves emotionally in order to deal with the situation. That is a pretty human thing to do, but it can be misinterpreted and misunderstood – and that can easily turn into an issue on social media.
Monitoring social media is a key part of any effective communications strategy – and it is even more important when dealing with sensitive subject matter. Understanding what is being said and shared on social media provides insight into how specific stakeholders might be feeling, it can identify where there has been a misunderstanding or miscommunication, and it provides the organization with an opportunity – in a respectful and inclusive manner – to reach out and correct any factual errors, to address any mistakes or missteps, and to participate in the conversation.
One of the key elements of our success in working with clients who deal with sensitive subject matter on a regular basis is to fully understand the topic – and the stakeholder groups. Often, taking the time to truly listen to a critic (a negative response or someone who is mistrustful) provides insight into what needs to be done as a communicator in order to help shift perception. Sometimes that means explaining what was done wrong and how it is going to be made right.
Social media has put additional (and intense) pressure on those who work in areas of sensitive subject matter – especially high profile or controversial initiatives. Being proactive in sharing information, responding respectfully and inclusively to critics or naysayers, and ensuring that you fully understand the perspective of all stakeholders – not just the ones who support or agree with the organization – is crucial. And social media provides the ability to do this in a timely and public manner.
We have worked with many organizations where the senior team had initially been concerned about social media and what could happen. After gaining a deeper understanding of the opportunities as well as the risks of social, we could see a shift in their thinking regarding the value of engaging online.
While effectively managing sensitive subject matter online takes time, effort and resources, it can also be an incredibly valuable communications tool that allows an organization to authentically, transparently and effectively engage with both supportive and critical stakeholders.